By Sterlie Achille, Peer Advisor

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With the close of Spring Career Expo, many of us might have to reach out to professional recruiters by email. Whether to network, apply for a job, or follow-up after an interview, it is important to keep things professional. An easy way to ruin your chances of success is to send a conversational email filled with grammatical errors.

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Here are some tips that can improve and sharpen your professional email writing skills!

1) Strong Subject line

This is one of the simplest parts of the email, but it can often be the hardest to create. Keep the subject line brief and simple to convey the main idea of the email. Avoid leaving the subject area blank or with meaningless words that do not convey the specifics of the email. This section should give the reader an idea about the email before they open it. It should be an accurate description with any relevant dates or deadlines.

2) The Greeting

Most mistakes with the email greeting happen because people get too personal. The best way to greet someone is with formality such as “Ms. Last Name” or “Mr. Last name”. Unless instructed by the person directly, it is generally not a good idea to address them by their first name.

3) Organization

It is important to have a well-organized email that clearly conveys a message. Structurally, the email should include an introduction, body, and closing paragraph. In your intro, highlight your reason for contacting the person, then give all the information they need. Finally, end your email by letting them know if you would like them to contact you, or if you will be reaching out to them at a later date.

4) Timing

Make sure to send follow-up emails after several days have passed.   It is best to allow the person enough time to see your message. However, it is still important to send your reply emails on time to keep the interest of the recruiter. Once you have a reply, it is your responsibility to respond as soon as possible.

5) Proofread

Once your email is complete, proofread it for grammar and punctuation errors. Avoid making the mistake of sending it quickly without reading it over several times. Taking that extra step shows you care and will help you stand out in a positive way!

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Happy writing!